A short morning meeting with yourself

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The most popular agile development framework is called Scrum. An important part of the Scrum process is the so-called Daily Scrum. The Daily Scrum is a very short meeting with a team before the work begins, especially meant to coordinate team effort and overcome eventual roadblocks.

The meeting shouldn’t last longer than 15 minutes and it not only coordinates, it also contributes a lot to keeping a strong working momentum, motivation and communication. The meeting agenda is very simple and straightforward. Every team member answers the following three questions:

  • What have you done since the last meeting?
  • What are you planning to do today?
  • Is there anything preventing you from achieving your goals?

The purpose of the meeting is not to resolve issues, but just to detect them and bring them to the awareness of all team members. Another very important part is that the meeting should always be held at the same location and at the same time every day, and should start on time.

The meeting should also be a stand-up meeting. Meetings can be big time wasters, especially if people aren’t on time, there’s a lot of small talk, there’s no clear agenda and purpose to the meeting and so on. But if you stay standing up, the meeting members are definitely not tempted to exceed the time limit.

Your short morning meeting

In agile development, the Daily Scrum has many planning and clarifying benefits. It doesn’t take long, the investment is small (if it’s done right), and the rewards are big. That’s why you should also have a short morning meeting with yourself, because you want to:

  • Be constantly connected to yourself and listen to your mind, body and emotions
  • Align your daily tasks and effort with your sprint and endgame
  • Keep momentum and motivation
  • Detect and consider roadblocks in the process you follow and keep a flexible mentality
  • Focus yourself for the rest of your day

The best thing to do is to make your short morning meeting a part of your morning kick-off routine. Because you should hold this meeting at the same time every day. Before you start working, you take 5 to 15 minutes, open a notebook or word processor, and answer three very simple questions:

  • What did I do yesterday?
  • What do I plan to do today? (Limited to three to five important things you can do in the flow…)
  • Is there anything preventing me from achieving my goals?

By answering these three simple questions, you’ll refresh what you were doing in the past to keep the momentum, you’ll focus your activities for the upcoming day and you’ll think about the potential roadblocks that you can encounter through your day. Being aware of the roadblocks makes it easier to handle them later.

While having your short morning meeting, make sure that you don’t listen only to your mind, but also to your body, spirit and health. Consider your level of energy as well as your emotions, intuition, mission and other feedback you get from yourself and your environment.

If you visualize your progress, don’t forget to move sticky notes on your Kanban board.

About the author

Consulting and management coaching

Blaž Kos has managed venture capital investments over the past 12 years and participated in the development of the start-up ecosystem in the region. Today, he advises companies on growth strategies, process optimization, the introduction of lean agile methods and the digitalization of business. In addition to the Slovenian blog, he also writes an English blog, which was selected among the 50 best bloggers in the world in the category of personal and business growth.
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